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The National Assembly administration supports the MNAs in the exercise of their parliamentary functions and the pursuit of the mission of the institution.

To that end, the administration

  • provides support services to MNAs in their role as legislators and overseers of government action;
  • raises citizen awareness and promotes understanding of the institution and the work of MNAs, facilitates access to the institution and helps increase its influence, in particular through relations with other parliaments;
  • preserves and displays the movable, architectural and documentary heritage of the National Assembly;
  • manages its human, physical, financial and information resources and provides support to MNAs and their staff in these areas.

There are about 625 employees in the Assembly’s administrative units.

The National Assembly's strategic plan (French only) sets out the general policies of the administration for the next few years.

The National Assembly’s activity report describes how the institution operates, the services it offers and its major achievements.

Organizational chart Vice-Presidents President Office of the National Assembly Secretary General General Secretariat and Office Secretariat National Assembly Library Directorate Legislative Translation and Publishing Directorate Legal and Legislative Affairs and Parliamentary Procedure Directorate Communications, Educational Programs and Visitor Services Directorate General Directorate for Administration Building Management and Material Resources Directorate Computer Services, Debates Broadcasting and Telecommunications Directorate Interparliamentary and International Relations and Protocol Directorate General Directorate for Parliamentary Affairs Debates Publishing Directorate Financial Resources, Procurement and Audit Directorate Human Resources Directorate Security Directorate Planning and Governance Service

Role of the Authorities

The President and Vice-Presidents of the Assembly, the members of the Office of the National Assembly and the Secretary General are the institution’s authorities.

President

The President, or Speaker, of the Assembly directs the services the administration provides for the MNAs. The President is also responsible for the security of National Assembly buildings and for the safety of persons and property on the premises.

Visit the President's page

Vice-Presidents

The Vice-Presidents, or Deputy Speakers, assist the President. Three Vice-Presidents are elected at the beginning of each legislature following the election of the President. An election is also held if a vacancy occurs.

The Vice-Presidents enjoy the same prerogatives and authority as the President when taking his or her place. They may also be entrusted with certain administrative files.

Names of the Vice-Presidents
More on the election of the President and Vice-Presidents

Office of the National Assembly

The role of the Office of the National Assembly is to oversee and direct the Assembly administration. It may take any administrative or regulatory measure necessary for the proper management of the Assembly and the preservation of its administrative autonomy. It serves as the institution’s board of directors.

The President of the Assembly directs the Office, which also includes five government MNAs and four opposition MNAs.

Office members

Within 15 days after a session begins, each party gives the President of the National Assembly the names of the MNAs it has designated as members and substitute members of the Office. The President tables the list before the Assembly, which adopts or rejects it as a whole.

When the Assembly has been dissolved, the President and Vice-Presidents of the Assembly perform the duties of the Office until the next Assembly is formed.

Secretary General

The Secretary General is the highest-ranking civil servant of the National Assembly and, in addition, acts as chief adviser in the interpretation of parliamentary procedure.

Under the responsibility of the President, the Secretary General

  • ensures the supervision and management Assembly personnel;
  • manages the Assembly’s day-to-day affairs;
  • carries out all other duties assigned by the Office;
  • acts as secretary of the Office.

The Secretary General is appointed by the Assembly on a motion of the Premier.

To write to the Secretary General: sec.general@assnat.qc.ca

Role of the Administrative Units

The administrative units of the Assembly have diverse mandates.

General Secretariat and Office Secretariat

General Secretariat

  • assist the Secretary General in day-to-day office management tasks;
  • coordinate and carry out institutional mandates and projects, and act as liaison between the administrative units involved;
  • coordinate and follow up on management committee meetings;
  • plan, direct, coordinate and monitor the professional and technical support provided to the Amicale des anciens parlementaires du Québec and the Fondation des parlementaires québécois – Cultures à partager.

Office Secretariat

  • provide the professional expertise and technical support needed to prepare, call and hold the meetings of the Office of the National Assembly;
  • see to the compilation of briefs, information documents and draft rulings and regulations to be submitted to the Office for consideration;
  • draft the minutes of Office meetings, ensure follow-up on the decisions taken and update the administrative rules of the Office of the National Assembly and the digest of Office rulings;
  • provide parliamentarians with general information on the administration of their allowances and working conditions and the services available to them;
  • edit and update the MNAs’ handbook and various information documents;
  • advise Assembly authorities, parliamentary groups and administrators to facilitate understanding of files and the application of Office rulings.

To write to the General Secretariat and Office Secretariat: sec.general@assnat.qc.ca

Planning and Governance Service

  • coordinate the development and updating of the National Assembly’s strategic planning and related action plans;
  • support Assembly authorities in the performance management cycle;
  • play an advisory role with Assembly authorities for themes requiring strategic positioning and prepare various analyses to this end;
  • coordinate the development of and follow-up on the National Assembly’s action plan in terms of sustainable development for the administrative and political sectors;
  • identify the critical processes in support of the organization’s main lines of business and ensure that each administrative unit has appropriate recovery strategies in place;
  • coordinate the development, application and updating of essential services’ continuity plans;
  • submit the strategic policy directions and the annual priorities for action regarding information security to the authorities;
  • develop and update the normative framework for information security;
  • assist the administrative units with regard to categorization of the information under their responsibility, incident management and adhering to good practices;
  • maintain an authority register and an incident register;
  • coordinate training and awareness-raising campaigns for users;
  • support the administration in achieving its strategic and operational objectives by evaluating its risk management, control and governance processes and make recommendations to reinforce their effectiveness;
  • establish an internal audit charter, carry out audit work according to a multi-year program and evaluate the status of action plans of managers whose units have been audited.

Legal and Legislative Affairs and Parliamentary Procedure Directorate

  • plan, organize, direct and monitor the activities of the administrative units under its authority;
  • assist the Secretary General in his or her role of chief adviser to the President on House and committee proceedings;
  • provide professional expertise and any necessary support regarding parliamentary law and procedure to the authorities and various administrative units of the National Assembly;
  • act as Table officer to the National Assembly when it convenes;
  • carry out doctrinal and case law research to prepare draft rulings for the Presidency;
  • monitor and ensure follow-up on the reform of the rules of procedure of the National Assembly and prepare draft amendments to the Standing Orders and Other Rules of Procedure of the National Assembly;
  • edit the digest of parliamentary rulings and the digest of rulings in committee (French only), compile and update data banks and various information documents in this area;
  • participate in the training of employees involved in parliamentary law and procedure;
  • ensure the National Assembly’s participation in parliamentary associations or reviews through various parliamentary publications;
  • act as legal adviser to the President, the Secretary General and the administrative units of the National Assembly;
  • defend the rights of the National Assembly in any legal action taken on its behalf or against it;
  • assist MNAs with the drafting of public bills and provide the necessary expertise through the various stages of the legislative process;
  • act as Law Clerk;
  • see to the application of the standards set out in the Standing Orders and Other Rules of Procedure of the National Assembly with respect to the introduction of private bills and act as an intermediary with the promoters of the bills, the departments concerned and the parliamentary committees involved;
  • draft or revise contracts and memoranda of understanding to which the National Assembly is a party;
  • participate in the preparation and revision of draft rulings to be submitted to the Office of the National Assembly for consideration.

The director is responsible for enforcing the Act respecting Access to documents held by public bodies and the Protection of personal information at the National Assembly.

National Assembly Library Directorate

  • plan, organize, manage and monitor all activities related to reference, research, acquisitions, document processing, indexing, archives and digitization;
  • preserve the National Assembly archives entrusted by the Secretary General under Section 123.1 of the Act respecting the National Assembly;
  • showcase the Library’s collection and archives and make them accessible in accordance with the rules guaranteeing access to information and the protection of personal information and the Act respecting the National Assembly;
  • carry out the digitization activities required to preserve, provide access to and showcase the Library’s collections;
  • plan, organize and monitor integrated document management activities;
  • provide professional and technical document management expertise for all administrative units of the National Assembly;
  • acquire, preserve and showcase the collection of the National Assembly’s heritage material on behalf of the Secretary General;
  • offer research services, namely writing, research and analysis support, to parliamentarians in their various roles, mainly within parliamentary committees and in their interparliamentary activities;
  • conduct various studies on the institution and its history;
  • edit the Bulletin de la Bibliothèque and collaborate in various publications or parliamentary reviews;
  • implement the Political Book Prize program.

Vice-Directorate for the Library

  • assist the Library Director in performing his or her duties;
  • acquire and process documentation that may be useful to parliamentarians, their close collaborators and all administrative units of the National Assembly;
  • provide reference services such as information and research services for the Library’s priority clienteles; training and assistance to users in the consultation and use of information resources; preparation of thematic bibliographies and other documentary tools for parliamentarians;
  • provide political and administrative personnel with access to various data bases and a specialized press review;
  • organize public activities such as conferences, exhibitions and guided tours;
  • edit and index the record of the reconstituted parliamentary debates.

Communications, Educational Programs and Visitor Services Directorate

  • promote the Assembly as an institution and the role of MNAs among parliamentarians and the general public by creating and organizing public relations, promotional and educational activities;
  • advise Assembly authorities and administrative units on communications and public relations and provide public relations, graphic design, web integration and design and linguistic revision services;
  • monitor information regarding the National Assembly and provide various services, including the selection and distribution of documents to the Tribune de la presse journalists;
  • coordinate information technology projects (Internet and intranet portal);
  • provide professional and technical support for organizing and holding of parliamentary simulations at the Assembly;
  • in collaboration with the broadcasting service, develop and coordinate the production of audiovisual and multimedia documents to be broadcast on the National Assembly Channel or website;
  • advise Assembly authorities on the National Assembly Channel programming and on webcasting;
  • provide visitor and information services and organize guided tours of the Parliament Building;
  • manage the Assembly's gift shop;
  • plan, direct, coordinate and monitor the professional and technical support provided to the Fondation Jean-Charles-Bonenfant.

To write to the Communications, Educational Programs and Visitor Services Directorate: communications@assnat.qc.ca

General Directorate for Parliamentary Affairs

  • plan, direct, coordinate and monitor the activities of the administrative units under its authority;
  • help define the Assembly’s policy directions and objectives for parliamentary affairs, and participate in various working committees at the Secretary General’s request;
  • assist the Secretary General in his or her role as chief adviser on House and committee proceedings and act as Table officer to the National Assembly;
  • ensure the National Assembly’s participation in parliamentary associations or reviews through various parliamentary publications and coordinate such Assembly contributions;
  • see to the organization and operation of parliamentary committees by providing parliamentarians with the necessary resources to carry out their mandates;
  • provide professional and technical expertise related to planning, organizing, conducting and monitoring the committees’ work;
  • advise committee chairs on all matters relating to planning, conducting and following up on committee meetings;
  • act as liaison between the committees and the general public and inform the public on the committee’s role and activities;
  • participate in the training of employees involved in the General Directorate’s field of activity;
  • coordinate the Sergeant-at-Arms’ activities.

Sittings Service

  • plan, coordinate and monitor all activities to ensure Assembly sittings run smoothly;
  • advise Assembly authorities on all matters related to planning, conducting and following up on Assembly sittings;
  • prepare the President’s Papers;
  • edit the French and English versions of the Order Paper, the Votes and Proceedings and the Standing Orders and Other Rules of Procedure of the National Assembly;
  • act as Sergeant-at-Arms and supervise the work of the Deputy Sergeants-at-Arms at the National Assembly;
  • supervise the pages;
  • support the work of the Research Chair in Democracy and Parliamentary Institutions;
  • assist the Director General of Parliamentary Affairs in the day-to-day management of the General Directorate and the planning and carrying out of its activities;
  • study, plan, coordinate and see to the implementation of the technological tools required for the proper operation of the General Directorate for Parliamentary Affairs.

Debates Publishing Directorate

  • publish the debates by producing the complete official transcript of Assembly and parliamentary committee debates, press conferences and, when required, special events by coordinating all transcription, revision and editing activities for the production of the Journal des débats (Hansard).

To write to the Sittings Service: seance@assnat.qc.ca
To write to the Committees Service: commissions@assnat.qc.ca
To write to the Journal des débats Service: journal.debats@assnat.qc.ca

Legislative Translation and Publishing Directorate

  • provide professional and technical services for translating, revising, printing and publishing bills;
  • meet the translation needs of the administrative units;
  • collaborate and maintain close ties with the authorities involved to assist with the preparation of the Government’s legislative program;
  • proofread and see to the printing of all bills and all Acts having received assent;
  • prepare and edit the annual volume of the Statutes of Québec.

In addition, the Director acts as ethics consultant for the administrative services of the National Assembly and within the Réseau des répondants en éthique de la fonction publique.

To write to the Legislative Translation and Publishing Directorate: trad.ed.lois@assnat.qc.ca

Translation Service

  • translate and revise government public bills, draft bills, private Members’ public bills and private bills;
  • systematically monitor translation quality during the revision process;
  • translate texts for other administrative units of the National Assembly and, when required, coordinate contracting out to external translation resources.

Interparliamentary and International Relations and Protocol Directorate

  • advise Assembly authorities on interparliamentary and international relations, including all aspects of the National Assembly’s relations with other parliaments, interparliamentary organizations, international intergovernmental and non-governmental organizations and diplomatic and consular corps;
  • develop, plan, organize, coordinate and monitor all of the Assembly’s interparliamentary, international and protocol activities and, for that purpose, provide professional and technical support for these activities;
  • plan, organize and see to the logistics for hospitality events and interparliamentary activities;
  • plan and organize the interparliamentary activities of the Assembly’s branches and delegations;
  • act as secretariat for the Americas region of the Assemblée parlementaire de la Francophonie and for the Parliamentary Confederation of the Americas;
  • see to the preparation and proper conduct of official Assembly ceremonies and participate in event logistics.

To write to the Interparliamentary and International Relations and Protocol Directorate: rel.parlementaires@assnat.qc.ca

General Directorate for Administration

  • plan, direct, coordinate and monitor the activities of the administrative units under its authority;
  • help define the Assembly’s policy directions and objectives and participate in various working committees at the Secretary General’s request;
  • assist the Secretary General in his or her role as manager of the National Assembly’s administrative affairs and exercise any responsibilities delegated by the Secretary General;
  • provide professional and technical support for computer services, debates broadcasting and telecommunications, human resources management, financial resources management, procurement and audits, building and material resources management, security, infrastructure improvements and food services;
  • carry out special projects, particularly in the area of information and telecommunications technology;
  • advise the Secretary General on digital information management;
  • ensure the implementation of the Assembly’s strategic objectives;
  • plan, coordinate and monitor all activities related to improvements to the National Assembly’s infrastructure;
  • plan, coordinate and monitor all activities related to managing the services of Le Parlementaire Restaurant and the Café du Parlement;
  • coordinate organizational reviews of the National Assembly’s restaurant activities and ensure that recommendations are implemented;
  • chair the steering committee responsible for planning and carrying out information technology and communications projects;
  • coordinate the Sergeant-at-Arms’ security-related activities.

To write to the General Directorate for Administration: af.administratives@assnat.qc.ca

Assistant Director to the General Director for Administration and Coordinator, Living Together and Anti-Harassment Strategy

  • develop and coordinate an institutional strategy on Living Together for MNAs, their office staff and the Assembly’s administrative personnel, by proposing and ensuring the implementation of various means to build a workplace culture favouring civility, harassment prevention and inclusion;
  • develop partnerships with various entities thus making it possible to propose innovative, modern strategies appropriate for the Living Together theme and the parliamentary framework;
  • optimize practices in preventing and managing workplace harassment situations in order to achieve a management framework for more agile situation management.

Infrastructure Improvement Service

  • coordinate the activities involved in improving the National Assembly’s infrastructure;
  • advise and assist the General Director of Administration with planning and carrying out the projects involved in improving infrastructure;
  • act as “project leader” for projects related to improving the National Assembly’s infrastructure.
     

Building Management and Material Resources Directorate

  • plan, coordinate and monitor all activities related to construction, renovation, preservation, restoration, layout and maintenance work in or on the Assembly’s buildings and on the furnishings and signage;
  • plan, coordinate and monitor all activities related to mail, courier, printing and reprography services;
  • advise and assist authorities regarding building management and material resources management and prepare studies, briefs and analyses for that purpose;
  • provide parliamentarians and administrative units of the National Assembly with goods and services for building management, layout and material resources;
  • draw up and maintain an inventory of the furniture, office equipment and decorative accessories located in the various rooms of the buildings occupied by the National Assembly;
  • according to the rules in force, distribute the following parliamentary documents to MNAs, government departments and bodies and the general public: bills presented or adopted, the Journal des débats (Hansard), the Order Paper and the Votes and Proceedings and various other documents of a parliamentary nature.

To write to the Building Management and Material Resources Directorate: gestion.immobiliere@assnat.qc.ca

Computer Services, Debates Broadcasting and Telecommunications Directorate

  • plan, coordinate and monitor all activities related to the introduction, operation, support, maintenance and development of computer, office automation and telecommunications systems;
  • provide parliamentarians and the National Assembly’s administrative units with the required computer technology, office automation, broadcasting and telecommunications services;
  • maintain a computer infrastructure and broadcasting and telecommunication networks adapted to the National Assembly’s needs;
  • advise Assembly authorities on policy directions and policies on computer data and systems and information technology, broadcasting and telecommunications and prepare studies, briefs and analyses for that purpose;
  • coordinate the management of work teams for certain corporate mandates specifically affecting the integrated management of resources and the development of information technologies, broadcasting and telecommunications;
  • collaborate with the administrative units concerned in implementing development strategies for new technologies;
  • see to the implementation of the National Assembly’s policy on computer security;
  • plan, coordinate and supervise the design, implementation and maintenance of broadcast technology infrastructure;
  • advise and assist Assembly authorities in technology choices, particularly with respect to television broadcasting and sound recording;
  • coordinate the broadcasts of the National Assembly’s parliamentary debates and parliamentary committees;
  • provide all services relating to piloting information technology and communications projects.

To write to the Computer Services, Debates Broadcasting and Telecommunications Directorate: informatique@assnat.qc.ca

 
Information Systems and Networks Service

  • assist the Computer Services Director in planning and executing all activities related to the implementation, operation, support, maintenance and development of computer and office automation systems;
  • advise the Director and Assembly authorities regarding computer development;
  • plan, coordinate and monitor application development, implementation of new software packages, management of databases and management of server rooms and local and wide area networks.

 
Service and Office Technology Centre

  • provide parliamentarians and the administrative units of the National Assembly with the required office automation services;
  • provide all users with training and support services regarding the use of the equipment, software and computer systems.

 
Debates Broadcasting Service

  • coordinate the activities of the National Assembly Channel, which offers programming to inform the public about Assembly proceedings and activities and how the Assembly is organized and operates;
  • provide professional and technical support for the recording and the television and audio coverage of parliamentary proceedings and other activities held at the National Assembly, whether in committee rooms or other locations;
  • in co-operation with the Communications, Educational Programs and Visitor Services Directorate, develop, coordinate, produce and direct audiovisual and multimedia documents to be broadcast on the National Assembly Channel or website;
  • provide audiovisual or sound recordings of parliamentary proceedings and other activities held at the National Assembly to electronic media outlets and organizations who request them.

Financial Resources, Procurement and Audit Directorate

  • coordinate and supervise all professional and technical activities related to budget management preparation and follow-up, the recording of transactions and procurement;
  • advise and assist Assembly authorities and managers on financial resource management in accordance with the rules, policies and directives in force;
  • provide the Assembly with the appropriate monitoring tools in financial and procurement matters;
  • provide professional and technical support to parliamentarians for managing their payroll and allowances provided for in the regulations of the Office of the National Assembly;
  • advise Assembly authorities and managers regarding procurement and ensure compliance with the rules in force at the National Assembly;
  • ensure the implementation of the National Assembly’s regulation on contracts;
  • draw up and maintain an inventory of the furniture, office equipment and decorative accessories in each riding office;
  • design, develop and implement an integrated framework for analyzing and auditing budget, finance and procurement practices in the directorates;
  • advise and assist managers with the assessment and monitoring process of existing information systems, practices and procedures.

To write to the Financial Resources, Procurement and Audit Directorate: res.financieres@assnat.qc.ca

Human Resources Directorate

  • coordinate and carry out professional and technical activities relating to administrative and work organization, staffing, workforce management, organizational development, labour relations, remuneration, the application and interpretation of conditions of employment and occupational health and safety;
  • propose, develop, and implement programs, policies and directives adapted to the specific needs of the National Assembly and aimed at optimizing the use of human resources;
  • propose, develop and coordinate the implementation of policies and programs for long-term human resources management, transfer of expertise and job satisfaction;
  • coordinate all activities related to the annual planning and execution of skill development activities;
  • propose strategies and means to facilitate strategic change management;
  • advise and assist Assembly authorities and managers regarding administrative organization, workforce management, job evaluation and classification, and work organization;
  • provide Assembly personnel with support and counselling services in career management.

To write to the Human Resources Directorate: res.humaines@assnat.qc.ca

Security Directorate

  • ensure the safety of persons and property and the security of buildings and offices occupied by MNAs and Assembly personnel;
  • plan, direct and monitor all activities of the National Assembly’s Security Directorate, such as
    • risk analysis, that is, identifying all the measures that the National Assembly must take to protect itself against the risks of criminal activities, disorder, intrusion, fire or disaster;
    • the physical security of persons and property, that is, identifying all the measures the Assembly must take to protect persons and property, in particular, limiting access to buildings, preventing losses as a result of theft, vandalism or sabotage and influencing the behaviour of MNAs, Assembly personnel and visitors;
    • fire prevention, that is, identifying situations that could cause a fire and developing fire prevention programs;
    • planning emergency measures, that is, preparing evacuation or recovery plans.
  • advise the President and Secretary General on all security and safety measures.

 
Operations and Development Service

  • provide security services through the deployment of a team of guards and constables, security coverage of special events, and patrol and prevention services;
  • propose improvements relating to physical security facilities and equipment and ensure their implementation;
  • develop and implement strict administrative rules, instructions and practices that comply with security laws and are consistent with the National Assembly’s strategic choices;
  • contribute, in co-operation with the other directorates and partners and with work groups, to creating and implementing security and prevention projects to meet current and future needs, including the ongoing improvement of security infrastructure at the National Assembly;
  • advise the Security Director on all security and prevention matters;
  • serve as Sergeant-at-Arms in charge of security.

To write to the Security Directorate: securite@assnat.qc.ca