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The National Assembly administration supports the MNAs in the exercise of their parliamentary functions and the pursuit of the mission of the institution.

To that end, the administration

  • provides support services to MNAs in their role as legislators and overseers of government action;
  • raises citizen awareness and promotes understanding of the institution and the work of MNAs, facilitates access to the institution and helps increase its influence, in particular through relations with other parliaments;
  • preserves and displays the movable, architectural and documentary heritage of the National Assembly;
  • manages its human, physical, financial and information resources and provides support to MNAs and their staff in these areas.

There are about 625 employees in the Assembly’s administrative units.

The National Assembly's strategic plan (French only) sets out the general policies of the administration for the next few years.

The National Assembly’s activity report describes how the institution operates, the services it offers and its major achievements.

Organizational chart Vice-Presidents President Office of the National Assembly Secretary General General Secretariat and Office Secretariat National Assembly Library Directorate Legislative Translation and Publishing Directorate Legal and Legislative Affairs Directorate Communications and Visitor Experience Directorate General Directorate for Administration Building Management and Material Resources Directorate Computer Services, Debates Broadcasting and Telecommunications Directorate Interparliamentary and International Relations and Protocol Directorate General Directorate for Parliamentary Affairs Debates Publishing Directorate Financial Resources, Procurement and Audit Directorate Human Resources Directorate Security Directorate Planning and Governance Service

Role of the Authorities

The President and Vice-Presidents of the Assembly, the members of the Office of the National Assembly and the Secretary General are the institution’s authorities.

President

The President, or Speaker, of the Assembly directs the services the administration provides for the MNAs. The President is also responsible for the security of National Assembly buildings and for the safety of persons and property on the premises.

Visit the President's page

Vice-Presidents

The Vice-Presidents, or Deputy Speakers, assist the President. Three Vice-Presidents are elected at the beginning of each legislature following the election of the President. An election is also held if a vacancy occurs.

The Vice-Presidents enjoy the same prerogatives and authority as the President when taking his or her place. They may also be entrusted with certain administrative files.

Names of the Vice-Presidents
More on the election of the President and Vice-Presidents

Office of the National Assembly

The role of the Office of the National Assembly is to oversee and direct the Assembly administration. It may take any administrative or regulatory measure necessary for the proper management of the Assembly and the preservation of its administrative autonomy. It serves as the institution’s board of directors.

The President of the Assembly heads the Office, which also includes six MNAs from the Government party, three MNAs from the Official Opposition, one MNA from the Second Opposition Group and one MNA from the Third Opposition Group.

Office members

Within 15 days after a session begins, each party gives the President of the National Assembly the names of the MNAs it has designated as members and substitute members of the Office. The President tables the list before the Assembly, which adopts or rejects it as a whole.

When the Assembly has been dissolved, the President and Vice-Presidents of the Assembly perform the duties of the Office until the next Assembly is formed.

Secretary General

The Secretary General is the highest-ranking civil servant of the National Assembly and, in addition, acts as chief adviser in the interpretation of parliamentary procedure.

Under the responsibility of the President, the Secretary General

  • ensures the supervision and management Assembly personnel;
  • manages the Assembly’s day-to-day affairs;
  • carries out all other duties assigned by the Office;
  • acts as secretary of the Office.

The Secretary General is appointed by the Assembly on a motion of the Premier.

To write to the Secretary General: sec.general@assnat.qc.ca

Roles of the Administrative Units

The administrative units of the National Assembly have many different mandates.
 

The General Secretariat and Office Secretariat

The General Secretariat

  • assists the Secretary General in day-to-day administration of his or her office;
  • coordinates and carries out institutional mandates and projects, and acts as liaison with the administrative units concerned;
  • coordinates and follows up on management committee meetings;
  • plans, directs, coordinates and supervises the professional and technical support given to the Amicale des anciens parlementaires du Québec and the Fondation des parlementaires québécois – Cultures à partager.

The Office Secretariat

  • provides the professional expertise and technical support needed to prepare, call and hold Office of the National Assembly meetings;
  • sees to the preparation of briefs, information documents and draft decisions and regulations to be submitted to the Office for consideration;
  • drafts the minutes of Office meetings, ensures follow-up on the decisions taken and updates the handbook of the Office’s administrative rules and the digest of the Office’s decisions;
  • provides parliamentarians with general information on the administration of their allowances and on their working conditions and the services available to them;
  • advises the Assembly authorities, parliamentary groups and administrators to facilitate understanding of files and application of Office decisions.

Contact the General Secretariat and Office Secretariat at: sec.general@assnat.qc.ca
 

The Planning and Governance Service

  • coordinates the development and updating of the National Assembly’s strategic planning and related action plans;
  • supports the Assembly authorities in the performance management cycle;
  • advises the authorities on matters requiring strategic positioning and prepares various analyses to this end;
  • coordinates the development of and follow-up on the Assembly’s sustainable development action plan for the administrative and political sectors;
  • identifies the processes critical to supporting the organization’s main lines of business and ensures that each administrative unit has appropriate recovery strategies in place;
  • coordinates the development, application and updating of continuity plans for essential services;
  • submits the strategic information security policy directions and annual priorities for action to the authorities;
  • develops and updates the normative framework for information security;
  • assists the administrative units with categorizing the information under their responsibility, managing incidents and adhering to good practices;
  • keeps authority and incident registers up to date;
  • coordinates training and awareness-raising campaigns for users;
  • supports the administration in achieving its strategic and operational objectives by evaluating its risk management, control and governance processes and makes recommendations to strengthen their effectiveness;
  • establishes an internal audit charter, performs audits according to a multi-year program and evaluates the status of the action plans of managers whose units have been the subjects of audit reports.
     

The Legal and Legislative Affairs Directorate

  • plans, organizes, directs and supervises all the activities of the administrative units under its authority;
  • acts as legal adviser to the President, Secretary General and administrative units of the National Assembly;
  • assists MNAs with drafting public bills and the legislative process;
  • defends the National Assembly’s privileges in any legal action taken on its behalf or against it;
  • fills the role of Law Clerk;
  • sees to the application of the standards set out in the Standing Orders and Other Rules of Procedure with respect to the introduction of private bills and acts as intermediary with MNAs, sponsors of bills, departments concerned and parliamentary committees;
  • drafts and revises contracts and memoranda of understanding to which the National Assembly is party;
  • participates in the preparation and revision of draft decisions submitted to the Office of the National Assembly for consideration;
  • assists in implementing actions required in accordance with MNAs’ legal protections;
  • ensures that all persons concerned by access to information and the protection of personal information are trained accordingly.

The Director is responsible for enforcing the Act respecting Access to documents held by public bodies and the Protection of personal information at the National Assembly.
 

The National Assembly Library Directorate

  • plans, organizes, directs and supervises all activities related to reference, research, acquisitions, document processing, indexing, archives and digitization;
  • preserves the National Assembly archives entrusted to it by the Secretary General under section 123.1 of the Act respecting the National Assembly;
  • showcases the Library’s collection and archives and makes them accessible in accordance with the rules guaranteeing access to information and protection of personal information and the Act respecting the National Assembly;
  • carries out the digitization activities required to preserve, provide access to and showcase the Library’s collections;
  • plans, organizes and supervises integrated document management;
  • provides professional and technical document management expertise for all the Assembly’s administrative units;
  • acquires, preserves and showcases the Assembly’s heritage collection on behalf of the Secretary General;
  • provides research services, namely, writing, research and analysis support, to parliamentarians in their various roles, principally in their parliamentary committee work and interparliamentary activities;
  • conducts various studies on the institution and its history;
  • publishes the Bulletin de la Bibliothèque and collaborates in various publications and parliamentary reviews;
  • runs the Political Book Prize program.

The Vice-Directorate for the Library

  • assists the Library Director in his or her functions;
  • acquires and processes documentation useful to parliamentarians, their close collaborators and all administrative units of the National Assembly;
  • provides reference services such as information and documentary research for the Library’s priority clienteles, training and assistance for users on consultation of information resources, and preparation of thematic bibliographies and other documentary tools for parliamentarians;
  • provides political and administrative personnel with access to various databases and a specialized press review;
  • organizes public activities such as conferences, exhibitions and guided tours;
  • indexes and publishes the record of the reconstituted parliamentary debates.

Contact the National Assembly Library at: bibliotheque@assnat.qc.ca
 

The Communications and Visitor Experience Directorate

  • promotes, to the general public and parliamentarians, both the National Assembly as Québec’s foremost institution and the MNAs’ role by creating and holding general public, public relations, promotional and educational activities;
  • advises the Assembly authorities and administrative units on internal communications strategies, institutional brand management, public relations, citizenship education, visitor reception, guided tours and organizational partnerships, and provides appropriate services and expertise for these purposes;
  • provides graphic design and linguistic revision services to the authorities and to administrative units;
  • maintains the consistency of the institutional brand within the Assembly and with the public and partners;
  • monitors information regarding the Assembly and provides various services, including selection and distribution of documents to the press gallery journalists;
  • develops and implements strategies and technological projects related to the Internet and the intranet portal;
  • develops the content for the production of audiovisual and multimedia institutional documents to be broadcast on the Assembly Channel and published on various digital platforms, such as the National Assembly website;
  • advises the authorities on the programming on the National Assembly Channel and on various digital platforms.

Contact the Communications and Visitor Experience Directorate at: communications@assnat.qc.ca
 

The Visitor Experience and Educational Programs Service

  • plans, organizes, directs and supervises the activities of the administrative units under its authority;
  • develops the National Assembly’s citizen and visitor experience programming;
  • provides visitor and information services for the public, and creates and organizes the guided tours of the Parliament Building, Library and Reception Pavilion;
  • provides professional and technical support for the organization and holding of educational and citizen activities at the Assembly;
  • manages the Assembly’s La Boutique gift shop;
  • plans, organizes, directs and supervises the professional and technical support given to the Fondation Jean-Charles-Bonenfant.

 

The General Directorate for Parliamentary Affairs

  • plans, directs, coordinates and supervises the activities of the administrative units under its authority;
  • helps define the National Assembly’s policy directions and objectives for parliamentary affairs and participates in various working committees at the Secretary General’s request;
  • assists the Secretary General in his or her role as chief adviser to the President on Assembly and parliamentary committee proceedings as well as in his or her role as manager and carries out any responsibility delegated to it by the Secretary General;
  • ensures implementation of the Assembly’s strategic objectives;
  • fills the role of Table officer to the Assembly;
  • coordinates and sees to, through various publications, the National Assembly’s participation in parliamentary associations and reviews;
  • studies, plans, coordinates and implements technological tools necessary for the proper functioning of the General Directorate for Parliamentary Affairs and the administrative directorates under its authority;
  • participates in the training of individuals in the General Directorate’s area of activity (MNAs, political and administrative staff, citizens, foreign delegations, etc.);
  • coordinates the Sergeant-at-Arms’ duties;
  • provides advice on citizen participation in parliamentary proceedings.

 

The Parliamentary Committees Directorate

  • advises committee chairs on all matters related to planning, conducting and following up on committee meetings;
  • acts as liaison between the committees and the general public and informs the public about the committees’ roles and activities;
  • helps train all persons concerned by the functioning of parliamentary committees and the drafting of procedural acts (motions, amendments, etc.);
  • fills the role of Table officer to the National Assembly;
  • fills the role of Sergeant-at-Arms and supervises the duties of the Deputy Sergeant-at-Arms at the Assembly;
  • assists the Director General of Parliamentary Affairs in the day-to-day management of the General Directorate and the planning and carrying out of its activities.

 

The Sittings and Parliamentary Procedure Directorate

  • plans, organizes, directs and supervises all activities under its authority;
  • advises the Assembly authorities on all matters related to preparing, conducting and following up on Assembly sittings;
  • prepares, sees to the orderly conduct of and follows up on Assembly sittings;
  • prepares the President’s Papers;
  • publishes the French and English versions of the Order Paper, Votes and Proceedings and Standing Orders and Other Rules of Procedure of the National Assembly;
  • manages the Assembly’s pages;
  • supports the work of the Research Chair in Democracy and Parliamentary Institutions;
  • assists the Secretary General in his or her role as chief adviser to the President regarding the interpretation of the rules that govern the proceedings of the Assembly and the parliamentary committees;
  • provides expert advice and support regarding parliamentary law and procedure to the authorities and to various administrative units of the National Assembly;
  • fills the role of Table officer to the Assembly;
  • carries out doctrinal and jurisprudential studies and research to prepare draft rulings for the Chair;
  • follows up on parliamentary reform and drafts proposed amendments to the Standing Orders of the National Assembly and to bills;
  • publishes the Digest of rulings concerning parliamentary procedure in the Assembly, and puts together and updates databases and various informational documents in the field, including the book entitled Parliamentary Procedure in Québec;
  • helps train all persons concerned by parliamentary law and procedure, including regarding the operation of the Assembly and the drafting of procedural acts (motions, amendments, etc.).

 

The Debates Publishing Directorate

  • publishes the debates by producing the complete official transcript of National Assembly and parliamentary committee debates, press conferences and, when required, special events by coordinating all transcription, revision and editing for the production of the Journal des débats (Hansard).

Contact the Sittings and Parliamentary Procedure Directorate at: seance@assnat.qc.ca
Contact the Parliamentary Committees Directorate at: commissions@assnat.qc.ca
Contact the Journal des débats Service at: journal.debats@assnat.qc.ca
 

The Legislative Translation and Publishing Directorate

  • provides professional and technical services to translate, revise, print and publish bills;
  • meets the translation needs of the administrative units;
  • prepares and publishes the Répertoire législatif de l’Assemblée nationale (in French only) and the yearly compilation of the Annual Statutes of Québec;
  • collaborates and maintains close ties with the authorities concerned to facilitate the preparation of the Government’s legislative program;
  • proofreads and sees to the printing of all bills and all Acts having received assent.

In addition, the Director acts as ethics consultant for the National Assembly’s administrative services and serves as a member of the public service’s network of ethics consultants.

Contact the Legislative Translation and Publishing Directorate at: trad.ed.lois@assnat.qc.ca
 

The Translation Service

  • translates and revises Government public bills, draft bills, private Members’ public bills and private bills;
  • systematically performs quality control of translations during the revision process;
  • translates texts for other National Assembly administrative units and, when required, coordinates contracting out to external translation resources.
     

The Interparliamentary and International Relations and Protocol Directorate

  • advises the Assembly authorities and MNAs on interparliamentary and international relations, including all aspects of the National Assembly’s relations with other parliaments, interparliamentary organizations, international intergovernmental and non-governmental organizations and diplomatic and consular corps;
  • develops, plans, organizes, coordinates and follows up on all the Assembly’s interparliamentary, international and protocol activities and provides professional and technical support for that purpose;
  • plans, organizes and sees to logistics for hospitality and interparliamentary activities;
  • plans, organizes and sees to logistics for hospitality and interparliamentary activities;
  • acts as secretariat for the Americas region of the Assemblée parlementaire de la Francophonie and for the Parliamentary Confederation of the Americas;
  • sees to the preparation and proper conduct of official Assembly ceremonies and participates in event logistics.

Contact the Interparliamentary and International Relations and Protocol Directorate at: rel.parlementaires@assnat.qc.ca
 

The General Directorate for Administration

  • plans, directs, coordinates and supervises the activities of the administrative units under its authority;
  • helps define the Assembly’s policy directions and objectives and participates in various working committees at the Secretary General’s request;
  • assists the Secretary General in his or her role as manager of the National Assembly’s administrative affairs and exercises any responsibilities delegated to it by the Secretary General;
  • provides all professional and technical support with respect to computer services, debates broadcasting, telecommunications, human resources management, financial resources management, procurement, audits, building and material resources management, security, infrastructure improvements and food services;
  • carries out special projects, particularly in the area of information and telecommunications technology;
  • advises the Secretary General on digital information management;
  • sees to the implementation of the Assembly’s strategic objectives;
  • plans, coordinates and supervises all activities related to improvements to the National Assembly’s infrastructure;
  • plans, coordinates and supervises all activities related to managing the services of the Le Parlementaire restaurant and the Café du Parlement cafeteria;
  • coordinates organizational reviews of the National Assembly’s restaurants and ensures that recommendations are implemented;
  • chairs the steering committee responsible for planning and carrying out information technology and communications projects;
  • coordinates the Sergeant-at-Arms’ security-related duties.

Contact the General Directorate for Administration at: af.administratives@assnat.qc.ca

 

The Assistant Director to the General Director for Administration and Coordinator, Living Together and Anti-Harassment Strategy

  • develops and coordinates an institutional strategy on living together for MNAs, their office staff and the Assembly’s administrative personnel by proposing and seeing to the implementation of various means to build a healthy workplace culture characterized by civility, harassment prevention and inclusion;
  • develops partnerships with various entities to propose innovative, modern strategies under the living together theme in the parliamentary framework;
  • optimizes workplace harassment prevention and handling in order to achieve a structuring framework for more agile situation management.

 

The Building Management and Material Resources Directorate

  • plans, coordinates and supervises the activities related to building management and material resources;
  • advises and assists the Assembly authorities regarding building and material resources management and prepares studies, briefs and analyses for that purpose;
  • provides parliamentarians and the National Assembly’s administrative units with goods and services for building management, layout and material resources. 

Contact the Building Management and Material Resources Directorate at:
gestion.immobiliere@assnat.qc.ca

 

The Project Management Service

  • develops and recommends to the Director and the Assembly authorities project management strategies and annual planning by determining priorities for action, establishing operational plans and setting objectives to achieve the National Assembly’s strategic policy directions;
  • plans, coordinates and supervises all activities inherent to managing major construction, renovation and layout projects concerning the Assembly’s buildings;
  • provides the technical and professional services required to implement the various projects identified in accordance with the vision for building management.

 
The Operations Service

  • plans, coordinates and supervises all activities related to preservation, restoration and maintenance of the Assembly’s buildings as well as those related to handling, furniture and signage;
  • plans, coordinates and supervises all activities related to mail, courier, printing and reprography services;
  • draws up and keeps an up-to-date inventory of the furniture, office equipment and decorative accessories located in the various rooms of the buildings occupied by the Assembly;
  • distributes, according to the rules in force, the following parliamentary documents to MNAs, government departments and bodies and the general public: bills introduced or passed, the Journal des débats (Hansard), the Order Paper and Notices and the Votes and Proceedings.

 

The Digital Technology Expertise Centre

  • leads the digital transformation and promotes digital culture;
  • sees to digital technology take-up, fit and integration in the other National Assembly directorates;
  • ensures all stakeholders work together toward, take an active part in and see the whole vision of digital Parliament;
  • oversees the National Assembly’s digital strategy, its planning and coordination, and controls all budgets, activities and initiatives related to digital innovations (solutions, content and technologies), using a client-centered approach;
  • fosters an open Parliament by creating internal and external partnerships;
  • promotes digital Parliament.

Contact the Digital Technology Expertise Centre at: informatique@assnat.qc.ca

 
The Technologies and Digital Security Service

  • acts as a digital security expertise center in order to anticipate and detect security risks to ensure a level of protection appropriate to the risks;
  • provides secure technology in accordance with client needs and services.

 
The Client Assistance Service

  • handles client service requests and provides assistance regarding use of equipment and solutions in accordance with levels of service;
  • rolls out and installs hardware and software.

 

The Digital Innovation Directorate

  • plans, coordinates and supervises activities related to digital solutions and content while ensuring service harmonization;
  • advises and assists the Director of the Digital Technology Expertise Center on innovation matters;
  • institutes and sees to the sustainability of a culture of innovation and agility in digital services creation;
  • designs innovative, value-added digital solutions for clients and promotes, deploys and sees to the adoption of those solutions;
  • monitors developments related to digital Parliament;
  • understands clients (needs, habits, use) and furthers that understanding within the Digital Technology Expertise Center;
  • promotes innovations and new internal and external partnerships.

 
The Digital Solutions Service

  • defines the broad strategic directions for products in the portfolios of the various clienteles and assigns priorities to budgets and to the introduction of, changes to and withdrawal of digital products and solutions over the medium/long term;
  • identifies, creates and develops innovative solutions for citizens, parliamentarians and administrative units;
  • maximizes the value of solutions and establishes management and follow-up measures;
  • ensures clients gain user experience and adopt solutions;
  • structures and enhances the National Assembly’s data;
  • sees to the integration and development of solutions and applications.
     

The Digital Content Service

  • creates, produces and disseminates new formats to inform, educate and engage;
  • redesigns content and moves the National Assembly Channel’s activities towards a multi-platform approach;
  • oversees the recording and television broadcasting of Assembly and parliamentary committee proceedings.

 

The Financial Resources, Procurement and Audit Directorate

  • coordinates and supervises all professional and technical activities related to budget preparation and follow-up, recording of transactions and procurement;
  • advises and assists the Assembly authorities and managers on financial resource management in accordance with the rules, policies and directives in force;
  • provides the Assembly with the appropriate financial and procurement monitoring tools;
  • provides professional and technical support to parliamentarians for managing their payroll and allowances provided for in the regulations of the Office of the National Assembly;
  • advises the Assembly authorities and managers regarding procurement and ensures compliance with the rules in force at the National Assembly;
  • sees to the enforcement of the National Assembly’s regulation respecting contracts;
  • draws up and maintains an up-to-date inventory of the furniture, office equipment and decorative accessories in each riding office;
  • designs, develops and implements an integrated framework for analyzing and auditing budget, finance and procurement practices in the directorates;
  • advises and assists managers with the assessment of and the monitoring process for existing information systems, practices and procedures.

Contact the Financial Resources, Procurement and Audit Directorate at: res.financieres@assnat.qc.ca

 

The Human Resources Directorate

  • coordinates and carries out all professional and technical activities relating to administrative and work organization, staffing, workforce management, organizational development, labour relations, remuneration, the application and interpretation of conditions of employment, and occupational health and safety;
  • proposes, develops and implements programs, policies and directives adapted to the specific needs of the National Assembly and aimed at optimizing the use of human resources;
  • proposes, develops and coordinates the implementation of policies and programs for anticipatory human resources planning, transfer of expertise and job satisfaction;
  • coordinates all activities related to the annual planning and carrying out of skill development activities;
  • proposes strategies and means to facilitate strategic change management;
  • advises and assists the Assembly authorities and managers regarding administrative organization, workforce management, job evaluation and classification, and work organization;
  • provides Assembly personnel with support and counselling with regard to career management.

Contact the Human Resources Directorate at: res.humaines@assnat.qc.ca

 

The Security Directorate

  • ensures the safety of persons and property and the security of buildings and offices occupied by MNAs and National Assembly personnel;
  • plans, directs and supervises all activities of the National Assembly’s Security Directorate, such as
    • risk analysis, which involves identifying all the measures that the Assembly must take to protect itself against risks of criminal activities, disorder, intrusion, fire or disaster;
    • protection of the physical security of persons and property, which involves identifying all the measures the Assembly must take to protect persons and property, in particular, by limiting access to buildings, preventing losses as a result of theft, vandalism or sabotage, and influencing the behaviour of MNAs, Assembly personnel and visitors;
    • fire prevention, which involves identifying fire risk situations and developing fire prevention programs;
    • planning emergency measures, which involves preparing evacuation and recovery plans.
  • advises the President and Secretary General on all security and safety measures.

 
The Operations and Development Service

  • provides security services through the deployment of a team of guards and constables, security coverage of special events and patrol and prevention services;
  • proposes improvements to physical security facilities and equipment and ensures their implementation;
  • develops and implements strict administrative rules, instructions and practices that comply with security laws and are consistent with the National Assembly’s strategic choices;
  • contributes, in co-operation with the other directorates, partners and working groups, to designing and implementing security and prevention projects to meet current and future needs, including ongoing improvement of the security infrastructure at the National Assembly;
  • advises the Security Director on all security and prevention matters;
  • fills the role of Sergeant-at-Arms responsible for security.

Contact the Security Directorate at: securite@assnat.qc.ca