Administration
The National Assembly administration supports the MNAs in the exercise of their parliamentary functions and the pursuit of the mission of the institution.
To that end, the administration
- provides support services to MNAs
- raises citizen awareness and promotes understanding of the institution and the work of MNAs, facilitates access to the institution, and helps increase its influence, in particular through relations with other parliaments
- preserves and displays the movable, architectural and documentary heritage of the National Assembly
- manages its human, physical, financial and information resources and provides support in these areas to MNAs and their staff
There are about 625 employees in the Assembly’s administrative units.
The National Assembly’s strategic plan (in French only) sets out the general policies of the administration for the next few years.
The National Assembly’s Activity Report describes how the institution operates, the services it offers and its major achievements.
Role of the Authorities
The President and Vice-Presidents of the Assembly, the members of the Office of the National Assembly and the Secretary General are the institution's authorities.
President
The President, or Speaker, of the Assembly directs the services the administration provides for the MNAs. The President is also responsible for the security of the National Assembly buildings and for the safety of the persons and property on the premises.
Consult the President's page
Vice-Presidents
The Vice-Presidents assist the President. Three Vice-Presidents, or Deputy Speakers, are elected at the beginning of each Legislature after the election of the President. An election is also held if a vacancy occurs.
The Vice-Presidents enjoy the same prerogatives and authority as the President when taking his or her place. They may also be entrusted with certain administrative files.
Names of the Vice-Presidents
More on the election of the President and Vice-Presidents
Office of the National Assembly
The role of the Office of the National Assembly is to oversee and direct the Assembly administration. It may take any administrative or regulatory measure necessary for the proper management of the Assembly and to preserve its administrative autonomy. It serves as the institution's board of directors.
The President of the Assembly directs the Office, which also includes five government MNAs and four opposition MNAs.
Office Members
Within 15 days after a session begins, each party gives the President of the National Assembly the names of the MNAs it has designated as members and substitute members of the Office. The President lays the list before the Assembly, which adopts or rejects it as a whole.
When the Assembly is dissolved, the President and Vice-Presidents of the Assembly perform the duties of the Office until the next Assembly is formed.
Secretary General
The Secretary General is the highest-ranking civil servant of the National Assembly and, in addition, acts as chief adviser in the interpretation of parliamentary procedure.
Under the responsibility of the President, the Secretary General
- oversees and manages the personnel of the Assembly
- administers the Assembly's day-to-day affairs
- carries out all other duties assigned to him or her by the Office
- acts as secretary of the Office
The Secretary General is appointed by the Assembly on a motion of the Premier.
To write to the Secretary General: sec.general@assnat.qc.ca
Role of the Administrative Units
The administrative units of the Assembly have diverse mandates.
Office Secretariat
To write to the Office Secretariat: sec.general@assnat.qc.ca
Library Directorate
- To plan, direct, co-ordinate and supervise the acquisition, management, digitalization, preservation and distribution of the Library's collections
- To acquire, preserve and display archival and heritage material
- To provide information and research services for parliamentarians and their staff, Assembly employees, Officers of the National Assembly and the Press Gallery
- To welcome members of the public and provide assistance in the consultation and use of information resources
- To co-ordinate the production of the daily press review, L'Argus, publish the Library periodical, the Bulletin de la Bibliothèque, and collaborate in various capacities in other publications
- To participate in special projects, such as exhibitions, and co-ordinate the cultural activities held in the Library
To write to the Library Directorate: bibliotheque@assnat.qc.ca
Legislative Translation and Publishing Directorate
- To provide professional and technical services with respect to the preparation, translation, revision, printing and publishing of bills and other legislative documents
- To proofread and see to the printing, in French and in English, of all bills and of all Acts having received assent
- To publish the National Assembly's legislative directory (in French) and the annual volume of the Statutes of Québec
- To translate and revise administrative and other texts
To write to the Legislative Translation and Publishing Directorate: trad.ed.lois@assnat.qc.ca
General Directorate for Legal and Parliamentary Affairs
- To plan, direct, co-ordinate and supervise the activities of the administrative units under its authority
- To help define the directions and objectives of the Assembly in the field of parliamentary affairs and participate, at the Secretary General's request, in various working committees
- To assist the Secretary General in his or her role as premier procedural adviser on House and committee proceedings
- To provide professional expertise in the field of parliamentary case law, carry out studies in doctrine, participate in the activities of parliamentary associations and contribute to parliamentary publications
- To prepare draft rulings and draft amendments to the Standing Orders and Other Rules of Procedure of the National Assembly
- To publish the Digest of Parliamentary Rulings and the Digest of Rulings in Committee (in French)
- To participate in the training of employees involved in parliamentary procedure
- To advise Assembly authorities and administrative units in legal matters
- To draft and revise various legislative and regulatory documents
- To assist MNAs other than Cabinet members in the drafting of public bills
- To see to the application of the standards set out in the Standing Orders and Other Rules of Procedure of the Assembly with respect to the introduction of private bills
- To act as an ethics consultant for the administrative services of the National Assembly under the umbrella of the Réseau des répondants en éthique de la fonction publique
The director is responsible for the enforcement of the Act respecting Access to documents held by public bodies and the Protection of personal information at the National Assembly.
Parliamentary Proceedings Directorate
- To prepare, see to the orderly conduct of, and follow up on Assembly sittings
- To advise Assembly authorities on all matters relating to the sittings, and prepare the President's papers
- To publish, in French and in English, the Order Paper and the Votes and Proceedings for every sitting, as well as the Standing Orders and Other Rules of Procedure of the National Assembly
- To manage the page internship program
- To support the work of the Research Chair in Democracy and Parliamentary Institutions
- To provide the expertise required for the planning, organization, conduct and reporting of committee proceedings
- To advise the committee chairs
- To inform the public on the role and activities of the committees
To write to the Sittings Service: seance@assnat.qc.ca
To write to the Commissions Service: commissions@assnat.qc.ca
Associate General Secretariat for Administration
- To plan, direct, coordinate and supervise the activities of the administrative units under its authority
- To provide services with respect to debates publishing and broadcasting, human resources, financial resources, procurement and audit, building management and material resources, computer services and telecommunications, security and food services
- To assist the Secretary General in managing the administrative affairs of the Assembly and its digital information services
- To carry out special projects, particularly in the area of information and telecommunications technologies
- To plan, direct, coordinate and supervise management of the services of the Le Parlementaire restaurant and the Café du Parlement
To write to the Associate General Secretariat for Administration and Information: af.administratives@assnat.qc.ca
Debates Broadcasting and Publishing Directorate
- To co-ordinate the television broadcasting of Assembly and committee debates
- To provide technical support for the recording and television and audio transmission of parliamentary proceedings and other Assembly activities
- To co-ordinate all transcription, revision and editing activities for the production of the Journal des débats (Hansard), the official transcript of Assembly and committee debates
- To provide broadcast media and any interested organization with recordings of parliamentary proceedings and other Assembly activities
- To develop and produce educational audiovisual documents
- To advise Assembly authorities on audiovisual and sound recording infrastructure and maintain the equipment and hardware
To write to the Debates Publishing and Broadcasting Directorate: diffusion.debats@assnat.qc.ca
Building Management and Material Resources Directorate
- To be responsible for any construction, renovation, conservation, restoration, lay-out and maintenance work in or on the Assembly's buildings, and for furnishings, telecommunications and signage
- To keep an inventory of all property in the buildings occupied by the Assembly
- To coordinate and monitor activities related to the following services: mail, courier, printing, reprography, office supplies and equipment and the distribution of parliamentary documents
To write to the Building Management and Telecommunications Directorate: gestion.immobiliere@assnat.qc.ca
Computer Services and Telecommunications Directorate
- To see to the introduction, operation, maintenance and development of computer and office automation and telecommunications systems, and the required support
- To advise Assembly authorities on directions and policies in the area of computer data and systems and information technologies
- To provide services in the area of computer technology and office automation and telecommunications, as well as training and support in the use of hardware, software and computer systems
- To contribute to development strategies for new technologies
- To oversee the administration of the Assembly's policy on computer security
To write to the Computer Services and Telecommunications Directorate: informatique@assnat.qc.ca
Financial Resources, Procurement and Audit Directorate
- To co-ordinate and supervise activities relating to budget preparation and follow-up, the recording of transactions, and procurement
- To advise and assist Assembly authorities and directors in the areas of finance and procurement
- To develop and implement an integrated framework, including monitoring tools, for the analysis and auditing of budget, financial and procurement practices
- To provide support to MNAs in the management of their payroll and allowances
- To keep an inventory of the property in each riding office
To write to the Financial Resources, Procurement and Audit Directorate: res.financieres@assnat.qc.ca
Human Resources Directorate
- To assist Assembly authorities and directors in administrative organization, personnel management, job evaluation and classification, and work organization
- To co-ordinate and carry out activities relating to work organization, staffing, personnel management, labour relations, remuneration, working conditions, occupational health and safety and professional development
- To design and co-ordinate policies and programs targeting long-term human resources management, professional development and job satisfaction
- To propose strategies and means to facilitate strategic change management
To write to the Human Resources Directorate: res.humaines@assnat.qc.ca
Security Directorate
- To advise Assembly authorities on all security and safety measures
- To ensure the safety of persons and property on Assembly premises and the security of buildings and offices occupied by MNAs and Assembly personnel
The director acts as Sergeant-at-Arms of the National Assembly.
To write to the Security Directorate: securite@assnat.qc.ca
General Directorate for Institutional Affairs, Protocol and Visitor Services
Communications Directorate
- To promote the Assembly as an institution and the role of the MNAs within the parliamentary system
- To advise Assembly authorities and the administrative units as regards communications and public relations
- To provide public relations, graphics, integration, web design and linguistic services
- To prepare or co-ordinate the preparation of publications, exhibitions and activities focussing on MNAs and the role and inner workings of the Assembly
- To keep a bank of photographs and slides
- To provide services to the Press Gallery
- To co-ordinate information technology projects, including the Assembly's Internet and intranet sites
To write to the Communications Directorate: communications@assnat.qc.ca
Education in Parliamentary Democracy Directorate
- To coordinate the development and production of educational programs and materials
- To provide support for the organization of parliamentary simulations at the Assembly
- To see that the 2009–2012 Youth Strategy Action Plan is carried out as part of the National Assembly's efforts to educate the public about democracy and citizenship
- To provide professional and technical support for the activities of the Fondation Jean-Charles-Bonenfant
To write to the Education in Parliamentary Democracy Directorate: education.democratie@assnat.qc.ca
Interparliamentary and International Relations Directorate
To write to the Interparliamentary and International Relations Directorate: rel.interparlementaires@assnat.qc.ca